AI process automation

Let repetitive work happen by itself.

We automate processes that recur daily or weekly, from incoming invoices to order handling and reporting. The system works, you stay in control.

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run · order processing

live

Order received

via email or webshop

Inbox

Data read

customer · products · quantities

Checked

stock · price · anomalies

Check

Processed in your system

order created

Integration

Done or alert

only to a person when in doubt

Done

What it delivers

Why you start here.

Hours back, every week

Work that is done by hand today carries on in the background. Even outside office hours.

Checks at every step

Caps, cross-checks and an emergency brake stop a mistake from repeating.

Everything traceable

Every action goes into a log. You see what the system did, and why.

Use cases

Processes we often automate.

Incoming invoices

Recognise, read, check and prepare in your accounting software.

Sorting and routing email

Labelling, forwarding or answering incoming email according to your rules.

Orders and enquiries

Carry data from email or forms into your system, without retyping.

Reporting

Gathering figures and summarising them into an overview that is ready when you start.

Processing documents

Read contracts, receipts and forms and pull out the right data.

Flagging

Spotting deviations and only then alerting a person.

Approach

This is how we approach it.

Start small, measure, and only then scale up. That way you know where you stand at every moment.

Process mapped out

We walk through the process step by step and determine where the gains and the risks lie.

Shadow mode

The system runs alongside on real data without committing anything. We measure the quality.

Live with limits

It takes over the work within agreed ceilings, with notifications when in doubt.

Measuring and improving

Based on the log, we refine the rules and expand step by step.

From practice

This is what it looks like in real life.

All cases

Glazen factuur waar lichtlijnen in- en geordend uitstromen

Bookkeeping

2,608

emails read in the first run, 121 IBANs learned

Bookkeeping on autopilot

Invoices recognised, checked and booked, with ceilings and a person when in doubt.

Glazen envelop waaruit documenten in geordende lichtbanen stromen

Inbox

88%

of the real invoices recognised, against 73.6% beforehand

Invoices from the inbox, processed automatically

From email attachment to booked document, and archiving only once the bookkeeping confirms it.

Frequently asked questions

Questions about AI process automation.

Ask your own question

Which processes are suitable for automation?

Processes that come up often, follow a recognisable pattern and currently take a lot of manual work. Think of invoices, email, orders, reports and document processing. Processes that mainly call for judgement or personal contact, we leave with your team.

How do you stop an automation from making mistakes?

By starting in shadow mode, where the system watches without doing anything. After that it works within limits such as ceilings and an emergency brake, and every doubt goes to a person. See how that works in the bookkeeping case.

Do I need to buy new software?

Usually not. We connect to the systems you already use, such as your mailbox, accounting software or website. Only if a connection is not possible do we recommend an alternative.

How quickly will I see results?

That differs per process. Even in shadow mode you can see how often the system gets it right, before it takes over anything. In the quick scan we discuss what you can realistically expect.

Free AI quick scan

Where does your team lose the most time?

In a 45-minute conversation we map out together which tasks you can automate, what it delivers and what you are better off not starting. No obligation, and you keep the outcome.

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info@kaige.nl

Office

Breda, the Netherlands

Response

Within two working days